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  • Security Fast Track
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You can book rooms at the DoubleTree by Hilton Newcastle International Airport.
Situated just yards from the terminal of Newcastle International Airport and a Metro rail link to Newcastle city centre.

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Passengers of Restricted Mobility

Special Assistance image

This page will give disabled passengers or persons with reduced mobility who are travelling to and from the airport, details about the support available for their journey.

Assistance provided
Obtaining assistance
Getting to the airport
Airport layout
Mobility equipment
Assistance dogs
Performance standards

Assistance provided

We are able to help special assistance passengers  (including disabled or persons with reduced mobility) in a variety of different ways both inside and outside the terminal building. To provide assistance it is important that passengers notify their airline at least 48 hours before arriving at the airport.

Special assistance passengers who require help will be able to:

  • Communicate their arrival at the airport and request assistance at designated points inside and outside the terminal.
  • Move from a designated point to the check-in counter.
  • Check-in and register baggage.
  • Proceed from the check-in counter to the aircraft, with completion of emigration, customs and security procedures.
  • Board the aircraft, with the provision of lifts, wheelchairs or other assistance needed, as appropriate.
  • Proceed from the aircraft door to their seats.
  • Store and retrieve baggage on the aircraft.
  • Proceed from their seats to the aircraft door.
  • Disembark from the aircraft, with the provision of lifts, wheelchairs or other assistance needed, as appropriate.
  • Proceed from the aircraft to the baggage hall and retrieve baggage, with completion of immigration and customs procedures.
  • Proceed from the baggage hall to a designated point.
  • Reach connecting flights when in transit, with assistance on the air and land sides and within and between terminals as needed.
  • Move to the toilet facilities if required.

Where a passenger with reduced mobility is assisted by a companion, this person will be able to provide all necessary assistance in the airport, including embarking and disembarking the aircraft. You can simply advise us of this when you come to the Special Assistance Desk. This is located next to WH Smith’s in the Terminal building.

If you are using mobility equipment such as an electric wheelchair, you must also notify your airline at least 48 hours before arriving for your journey and email prm@newcastleinternational.co.uk to ensure that we are aware you wish to travel with a mobility aid.

We are committed to ensuring that 100% of passengers of restricted mobility who notify us within the above timeframe will arrive at the gate in time for boarding, subject to their on-time arrival at the airport. This pledge extends to those pre-booked passengers who are connecting through the airport, subject to flights arriving and departure according to schedule.

Obtaining assistance

If you need assistance for your journey, you must register your requirements with your airline. This must be done at least 48 hours before your flight, if not at the time of booking. Most airlines offer this facility online. This will ensure we are expecting you on the day.

On the day of travel please present yourself at the airline check-in desk within their stated guidelines (most airlines require you to check-in a minimum of 2 hours before departure). You will then be referred to the Special Assistance desk if you require further assistance from the Airport. If you have not pre-registered your need for assistance with your airline 48 hours in advance, you may have to wait some time for assistance as priority is always given to those passengers who we are expecting. If you arrive within one hour of your flight, we cannot guarantee you being afforded assistance to reach the aircraft, and you may be unable to travel.

Getting to the airport

You can get to Newcastle Airport by car, taxi, bus, Metro, train and bicycle.

Disabled parking bays are available in all car parks. In both the Express Car Park and Short Stay Car Park there are assistance points located by the disabled parking bays. These are linked to the airport Passenger Service desk where assistance can be requested. There is a minimum charge of £1 for 15 minutes for passengers who are using the Express Car Park.

In the Long Stay Car Park, a courtesy coach service is provided to take all customers to the terminal. Buses are equipped with kneeling suspension to lower the height of the step to the pavement and are also equipped with ramps for wheelchair access. The bus drops customers off immediately outside the terminal.

Find out more about the accessibility arrangements of the Metro and local bus services by following the relevant links.

Airport layout

Car Parks to Terminal

Minimum distance Maximum distance
Express Car Park 58 metres 143 metres
Short Stay Car Park 66 metres 263 metres
Medium Stay Car Park 258 metres 420 metres
Long Stay Car Park 280 metres 510 metres
Meet and Greet Car Park 101 metres 161 metres

Inside Terminal (Departing Passengers)

Minimum distance Maximum distance
Doors to Check-in 10 metres 147 metres
Check-in to Special Assistance Area 94 metres 94 metres
Special Assistance Area to Security (via lifts) 133 metres 133 metres
Security to Special Assistance Area (departure lounge) 136 metres 136 metres
Special Assistance Area to disabled toilets 65 metres 65 metres
Special Assistance Area (departure lounge) to gates (via lift) 115 metres 234 metres

Inside Terminal (Arriving Passengers)

International arrivals

Minimum distance Maximum distance
Gates to Border Control 97 metres 211 metres
Border Control to baggage reclaim 15 metres 15 metres

Domestic arrivals

Minimum distance Maximum distance
Gates to baggage reclaim 164 metres 271 metres

(Please note: due to current development work in the departure lounge these distances may vary up until Summer 2015).

For the latest terminal map please click here. Alternatively you can view a map of the external layout of the building by clicking here.


Passengers who are disabled or with reduced mobility are required to be security searched in accordance with direction from Department for Transport.  Such customers are able to avoid the walk through metal detector but will then have a hand search of their person to sufficient depth to ensure no prohibited articles are being carried. The security staff are aware of varying disabilities and will conduct any searches as efficiently and sensitively as possible. Any wheelchairs and or electric mobility aids are subjected to a visual search, hand search and an explosive trace detection check to ensure that there is no prohibited items concealed.

Private search facilities are available at any stage of the security process if requested by the customer. This comprises of 2 same sex security staff carrying out a hand search of the customer and their mobility equipment until they are satisfied that no prohibited items are being carried.

Private search facilities are available at any stage of the security process if requested by the customer. This comprises of 2 same sex security staff carrying out a hand search of the customer and their mobility equipment until satisfied that no prohibited items are being carried.

Mobility equipment

Passengers who use mobility equipment, such as scooters and electric wheelchairs, are able to remain with their equipment up until it is time to board the aircraft. Upon landing at the airport the equipment will be repatriated to the passenger immediately where required.

The airport is responsible for making the equipment safe for carriage. In order to allow the airport to disable or dismantle the mobility aid with the minimum of disruption we require information from the passenger before the date of travel. The information detailed below must be conveyed through the airline a minimum of 48 hours before travel; the customer can also email: prm@newcastleinternational.co.uk.

We will require to know:

  • Type of mobility aid
  • Manufacturer
  • Battery type
  • Instructions on how to disable equipment
  • Date and flight number of travel

In the event that your equipment is damaged in transit we will provide a manual wheelchair as a temporary replacement for your journey home.

Assistance dogs

Newcastle Airport has facilities and procedures in place to deal with assistance dogs both travelling both outbound and inbound, including designated holding / toilet areas and equipment to scan microchips. Staff are available to assist passengers travelling with assistance dogs through the airport as required.

PRM helpline

You can contact the airport for further information on making arrangements for your trip 24 hours a day on 0871 882 1121, or by emailing enquiries@newcastleinternational.co.uk.


If you would like to make a complaint about any aspect of your visit please contact us on 0871 882 1121, or by emailing feedback@newcastleinternational.co.uk

Performance standards

Since June 2014, over 88% of passengers with reduced mobility have been assisted by airport staff in 10 minutes or less, exceeding the targets set out in our PRM Service Level Agreement.

To access the document, please click here.

@NCLairport on Twitter

3 minutes ago: On Sunday 29 March there will be no @My_Metro service between South Gosforth and the Airport until 6pm - http://t.co/umyIEhLwo4

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